GTD with Entourage

October 8, 2008

I just finished setting up some AppleScripts for Microsoft® Entourage® 2008 for Mac that will move the selected message to a specific folder.

My Inbox has three subfolders: @action, @reply, and @waiting. The AppleScripts are invoked with Ctrl + a, Ctrl + r, and Ctrl + w. If a particular message must be kept for a subsequent reply, it gets moved to the @reply folder. Similar rules apply for actionable items and waiting for items.

This setup allows me to hide the Folder List. Instead, I use a custom Favorites Bar with the Inbox, subfolders, and Calendar. I haven’t figured out a way to navigate between them with keyboard shortcuts yet, so I just hit Command + B to show the Folder List and navigate therein. If I’m lazy, I’ll go to the mouse. My purpose for showing these folders is to see where I have some business that needs attention.